Office automation translates to a new level solution to the problem of working with documents: Even at the implementation stage of the automated system is analyzed and optimized workflow. Are made clear traffic patterns for each type of document. Determined by the person responsible for carrying out each stage of the document. Access rights provides a consistent work on electronic document multiple users. Current status of each document can be controlled. It is easy to obtain an analytical report on the status of free-form document-specific, group documents and other documents being established exchanges with remote users who access the system via INTERNET / INTRANET.
Paperwork – documentary maintenance of the company. Office automation and the transition to digital technology is the foundation of workflow automation (although often a clear distinction between office automation and workflow to hard). Preparation and execution of documents should be made according to certain rules. State standards in the field of records management and records management provides standardized forms for a number of documents. In addition, documents intended for use within the enterprise must meet accepted corporate standards.
All documents are to classify as management or records. For organizational and administrative documents include orders, reports, certificates, letters, orders. GOST 6.30-2003 ('unified system of documentation. The unified system of organizational – administrative documentation ") shall determine the composition and location details of the organizational and administrative documents. Records – this bill, bills, cash, money documents without filling the statutory requisites they may not be the basis for the transaction. If the functions are performed automated documentation system, the process of creating and Registration of documents is greatly simplified because the errors are eliminated in the design document of a given type, when a new document, the system automatically assigns the necessary details or fill details of the new document information copied from a document-base of each document recorded in the system and stored in a single database DATA. Create a new document can be initiated user or automatically at a certain stage of the business process. Examples of automation can be found in many programs, some are large and complex solutions are a lot of money, and Some, by contrast, are small and easy to learn and work. Their price is low as well. Here is an example of such specialized programs: preparation for TTC and CPD. You are free to choose software according to your taste and needs.